Shipping parcels across international borders focuses on packaging and labeling. In global logistics, one missing or incorrect document can delay your shipment, incur fines, or the package being returned. Many small business owners are exporting goods for the first time, and it helps them to inquire about the required documents for a successful shipment. Some logistics managers supervise regular international shipments, and understanding the documents involved is important for smooth and compliant delivery.
Many may ask what are shipping documents to prepare? You will get the answer for a successful international delivery here.
Documents to prepare for shipping parcels
The most important documents to prepare before shipping parcels internationally:
Commercial invoice
A commercial invoice is an important document for global shipping. The commercial invoice will serve as the bill for the goods you are shipping and include its important information, such as:
- Seller and buyer details
- Country of origin
- Description of the goods
- Quantity
- Incoterms
- Unit and total value
Customs authorities in exporting and importing countries use the document to assess taxes and duties. The information must be written clearly and accurately to avoid delays in shipment.
Packing list
The packing list focused on the physical aspect of the items, including:
- List of items in each package
- Reference numbers
- Weight and dimensions
- Type of packaging used
The freight forwarders and customs identify and verify the shipments, especially when required for inspections.
Bill of Landing or Air Waybill
You need a Bill of Landing or Air Waybill, depending on the mode of transport that contains contract documents between the transporter and shipper:
- Shipment tracking numbers
- Origin and destination points
- Shipping instructions
- Carrier information
These bills will serve as a document to present as a receipt and this can be required by the consignee for claiming the shipment.
Customs declaration
The document provides customs authorities with the details about the shipment, presenting the purpose of clearance and duty assessment. It also includes the following:
- Harmonized system codes
- Declared value
- Supporting documents
- Purpose of shipment
Customs declarations are usually filed electronically, though the paper versions are still used in some countries.
Certificate of origin
Some countries need this document to verify the country where the foods were manufactured, which may be:
- Preferential. It is used to claim reduced tariffs under the trade agreements.
- Non-preferential. It is used for general verification.
The relevant trade authority or chamber of commerce issues Certificates of origin for future requirements.
Permits and export licenses
You need special permits or licenses to export items legally, depending on the nature of the goods. Verify your country’s export control laws and the destination because this is important.
Insurance certificate
The insurance certificate provides the details when facing issues, such as:
- damage
- loss
- theft
You can do this if the shipment is insured. High-value shipments are important to have insurance to protect from possible issues like those mentioned. Some trade partners required insurance, and this document will be presented.
Conclusion
Shipping parcels internationally requires to be safely packed by having it taped and bubble wrapped. The paperwork seemed tiring, but preparing all the correct documents will ensure your shipment is moved quickly through the global logistics network.
About the Author
